Small business billing solutions software

The best invoicing software makes it easy for you to track projects, estimates and invoices and get paid on time. These include features that automatically convert prices to invoices and track billable hours. Most clients offer portals to easily get estimates approved, so you can get to work and get paid.

Forbes Advisor finds the most affordable (and even free) options that rank high in price, features and tools, making them the best billing software solutions available. Whether you’re running a service-based business or a brick-and-mortar company, you can choose the company that works best for your type of business. In addition, some invoicing software includes accounting features, such as bank reconciliation features and 1099 contractor management.

Procedures

The best invoicing software comes down to cost, limitations, and features that make it easy for freelancers and small businesses to get paid for their work. Forbes Advisor looked at more than just cost, because you also have to consider the value of the money you pay. If you’re paying a higher monthly fee for billing software, but you also get features to help you track expenses or manage projects, it may be worth it.

We considered how easy each software is to use, whether you get unlimited invoices and clients and payment types. All of the best billing software lets you accept payments online, whether through a proprietary payment processor or a third-party company. Some offer ways for you to accept payments in person, which is important for product-based companies, such as inventory management.

At the end of the day, choosing the best invoicing software comes down to your needs. Large or growing companies may need software that includes accounting features, while freelancers may need cheaper or free options.

Are you a business owner or an entrepreneur looking for user-friendly and free invoicing software for your small business? With business going online these days, it only makes sense to send invoices online and get paid faster. Getting free billing software helps reduce manual entries, increase accounting accuracy, and save your business a lot of time and money.

The best invoicing software allows users to quickly create customized invoices and get paid quickly through invoice management features. Before investing in specialized invoicing software, consider whether comprehensive small business accounting software, which includes an invoicing function, might be better. Overall, you should determine which platform can provide you with the best solution for your specific problems.

Here are our seven picks for the best invoicing software for small businesses:

• QuickBooks Online: All-in-one invoicing software with great accounting features
• FreshBooks: Best invoicing for solopreneurs and freelancers
• Invoicera: Best Standalone Invoicing Software
• Zoho Invoice: The Best Free Invoicing Software
• Square Invoices: The best invoicing software for Square users
• ZipBooks: Best invoicing software with basic accounting features
• Time Tracker: The Best Invoicing Software for Professional Service Firms

• What is invoicing software?
• What are the benefits of invoicing software?
• 10 Best Free Invoicing Software Solutions for Small Businesses
• Fresh books
• the wave
• PayPal
• Zoho Invoice
• Nut Catch
• Invoicer
• QuickBooks
• Bright book
• Invoice Generator
• Square

What is invoicing software?

Invoicing software or an invoice app is a tool that can automate your business invoicing operations. This tool lists services and products with their associated costs and sends them as invoices to your clients or customers. Manual invoicing is prone to errors. A small mistake in an invoice can result in huge losses. With the best invoicing software for small businesses, you can create and customize your invoices, manage and process payments electronically, and generate reports. which help you track your finances and monitor receipts without any hassle. A billing software for small businesses can also help you send a payment reminder to a client to add to their memory.

• What are the benefits of invoicing software?
• Tracks invoice and payment status.
• Reduces missed payments.
• Enhances your company’s reputation.
• Simplifies accounting and financial processes.
• Protects sensitive information from hacks.

10 Best Free Invoicing Software Solutions for Small Businesses

Fresh books

FreshBooks is free invoicing software that helps you create and send invoices online and get paid quickly. FreshBooks tells you when clients see your invoices, tracks overdue invoices, automatically schedules payments, charges late payment fees on invoices, and more. You can also customize invoices to impress your clients – choose an invoice template, add your company logo, and edit colors and fonts. The cool thing about this free billing software is that it lets you send invoices in your client’s preferred language!

The wave

Wave is the best free invoice software for all-in-one invoicing for small businesses. This free billing software allows you to keep track of your payments, bills and expenses. You can design a professional invoice template to give your small business an edge. With Wave, you can create and send invoices to customers in seconds, set up recurring billing for recurring customers, accept online payments, view customer transaction history , get cash flow insights, and more!

PayPal

PayPal is a mobile friendly free invoice software. You can create and send invoices in minutes on any digital device, save online invoice templates for quick entry, and automate payment reminders. PayPal is also known as a payment gateway that processes card and bank payments and accepts payments from clients worldwide. With so many uncomplicated tools to use, sending a professional invoice with PayPal is easy. This free invoice app has been around for over 20 years!

Zoho Invoice

Zoho Invoice is a free billing and invoicing software for small businesses that have fewer than five clients to invoice. Zoho Invoice efficiently manages and monitors your invoices while you relax. This tool is great for time tracking, expense tracking, invoice tracking, sending reminders, and most importantly, allows users to pay via credit cards or debit cards and bank transfers. Along with the free invoice generator, Zoho Invoice comes with other free generators such as an estimate generator, income tax calculator, expense report generator, revenue forecaster, and SKU generator. Zoho Invoice integrates seamlessly with their own suite of products and with Stripe, PayPal, Google Drive, and Dropbox.

Nut Catch

Perfect for small businesses, Nutcache is another free invoice app that combines invoicing and project tracking software. You can create, customize and monitor unlimited invoices, invoice your project, track late payments, and get paid faster. If you have a recurring invoice, automate it to get paid on time. Their free plan includes up to 20 users and 1 GB of storage, making it a great invoice software for small businesses.

Invoicer

Invoicera is online invoicing and billing software that can be customized to fit your small business needs. This free cloud-based invoicing software.

Square

Square is best known for accepting POS and online payments. This invoice software works with almost any e-commerce platform. You can send free Square Invoices and estimates that you can easily convert to invoices. You will also be able to share contract templates with your invoices. No matter where you are, with the Square Invoices free mobile app you track unpaid and paid invoices from any digital device.

We hope you found our roundup of the top free invoice apps useful in your search for the best billing software for your small business.

Signeasy offers an easy-to-use and advanced eSignature platform for businesses to sign, send and manage documents. Can you also send your receipts for signatures in Google Sheets? Avoid administrative errors, reduce friction, and get paid faster! Try Signeasy today!

Invoicing software allows small business owners to keep track of what goods and services they are providing to customers and how much is owed to those customers. The best versions of this software let businesses manage the process end-to-end—from creating estimates for new projects to tracking work hours to collecting payments.

All of our best invoicing software picks offer these features and more to help business owners stay organized.

• Zoho Invoice: Best overall, free invoicing software
• Price: Free.

Pros:

• Users can create estimates, apply costs and track work hours and staff hours. All three types of information can be changed or added to an invoice.

• Clients can access a password-protected portal where they can view their estimates, payment history and invoices.

• Small businesses can access all features for free.

Cons:

• Zoho Invoice integration may be limited for some small businesses. It integrates with a number of products like QuickBooks Online, Stripe, Slack, Office 365 and G Suite, but the majority of native integrations are with in-house products like Zoho Books and Zoho CRM.

Why we love it: Zoho Invoice is comprehensive yet easy to use. You can keep track of hours or tasks on different projects in the app or browser. When work is completed, you can send highly customized invoices to customers, as well as automated email reminders to customers whose payments are due. Businesses can access all Zoho Invoice features for free, but invoices are limited to 1,000 per year.

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• Invoice Ninja: Best Low Cost Invoicing Software

Price: Free plan includes unlimited invoices for 20 clients. For unlimited clients and additional features, users can upgrade to the Ninja Pro plan for $10 per month or the Enterprise plan, which ranges from $14 to $44 per month, depending on the number of users.

Pros:

• Free plan includes unlimited quotes and invoices to 20 clients Advanced plans include unlimited clients.

• Users can create quotes and track time, and both can be converted into invoices.

• Integration with over 45 payment gateways so sellers can accept credit cards and payments in multiple currencies, including cryptocurrencies.

Cons:

• No seamless integration with bookkeeping or accounting software. Invoice Ninja can integrate with other apps including QuickBooks and Xero through Zapier, but users need to set up these integrations themselves. (If you’re focusing on a completely free solution, note that this may result in additional costs, as Zapier’s free plan only allows for a small amount of automation.)

• Why we love it: Invoice Ninja offers all the key features that free invoice software should have, including time tracking integration, the ability to ask customers to pay a deposit and the opportunity to add taxes and discounts to invoices. The paid versions come with extra useful features like bulk invoicing, but the free version is so robust that you’ll never need to upgrade, unless you have more than 20 clients.

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Hiveage: The Best Invoicing Software for Freelancers

Price: The free plan includes unlimited invoices for up to five clients. $19 per month for up to 50 clients; $29 per month for 250 clients and up to five team members; and $49 per month for the Enterprise version, which supports 1,000 clients and 10 team members. Users can save up to 17% by subscribing to an annual plan instead.

Pros::

• The free version allows business owners to service up to five clients, which may be enough for many freelancers and solopreneurs.

• Simple, straightforward software that’s easy to use.

• Supports a dozen payment gateways and allows users to accept partial payments.

Cons:

• Limited in-house, direct integration for tasks outside of payment processing, such as bookkeeping or processing payroll. Instead, users can use Zapier to connect to other software.

Why we love it: If you’re feeling overwhelmed by all the features other software programs offer and you just need to send invoices and receive payments for your freelance business, Hiveage stands out for its simplicity. Is. Creating one-time and recurring invoices is straightforward, the dashboard is easy to navigate, and it offers time, expense, and mileage tracking even in the free version. Hiveage can also integrate with accounting, CRM and project management software through Zapier.

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Harvest: Best software for hourly invoicing

Price: Free for one user with two active plans; $12 per month for unlimited users and unlimited projects (or $10.80 per month when billed annually).

Pros:

• Advanced time tracking features, including integration with Google Calendar, Slack, Asana, Trello and other project management tools.

• Expense tracking features, including the ability to upload receipts and track mileage.

• Project managers can add other team members to the project so they can contribute their time and resources within Harvest.

Bottom line:

FreshBooks offers a well-rounded and intuitive double-entry accounting experience with the tools most small businesses need. An exceptional user experience and smart combination of features make it the perfect choice for sole proprietors and freelancers.

PROS

• Pleasant user experience
• Context sensitive settings
• Team collaboration and time tracking tools
• Inventory tracking
• Supports proposals, projects, maintainers.
• Automatic mileage tracking on mobile apps

 CONS

• Some disadvantages of the dashboard
• Limited customization of invoices
• Establishing a bank connection may take time.
• Read our latest book reviews
• Available at FreshBooks.

Zoho Invoice

Zoho Invoice

• Purpose-built invoice management for Zoho customers
• 4.5 Outstanding
• Bottom line:
• Zoho Invoice is a great service for sole proprietors and mid-sized businesses, thanks to its flexible pricing, customization, and deep feature set.

• PROS
• Visually appealing and comprehensible
• Deep customization
• Customer Portals
• Good mobile apps
• Excellent reports
• of CONS
• Does not integrate with Zoho Inventory.
• A stretched design requires scrolling.
• Some functions require developer expertise.
• Read our Zoho Invoice review
• Available on Zoho Invoice.
• Check the price.
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• BQE cover logo
• BQE cover
• Extensible invoicing app with good reporting
• 4.5 Outstanding
• Bottom line:
• BQE wants to expand its customer base by expanding its capabilities. While it started in the realm of accounting, the software now spans project management, time tracking, and even human resources.

• PROS
• Affordable, modular pricing for time tracking alone.
• Extensive reporting.
• Excellent customization.
• of CONS
• Pricing can be expensive as modules are added.
• No GPS tracking in Android.
• No IP restrictions.
• No dial-in clock-in.
• Read our BQE Core review
• The software is available at Advise.
• Check the price.
• (opens in a new window)

• The wave logo
• the wave
• Free accounting and invoicing for solo operators
• 4.5 Outstanding
• Bottom line:
• Wave provides an excellent free accounting service for independent contractors and freelancers on a limited budget. Its invoice creation and management tools are highly capable, as is its transaction tracking and user experience.

PROS

• Free for those who don’t need payments or payroll.
• A smart selection of features for very small businesses
• Better invoice and transaction management
• Great dashboard
• Multi-currency support

 CONS

• Sparse record templates
• Invoice customization can be strong.
• Not all US states are supported for Full Service Payroll.
• Slim feature set on mobile apps
• Read our View Review
• Available on Wave.
• Check the price.
• (opens in a new window)

• Zero
• Zero
• Scalable accounting and invoicing
• 4.0 excellent
• Bottom line:
• Xero uses AI and other automated tools to simplify, streamline and speed up accounting tasks. Recent improvements in invoices, reports, and online support make it a great choice for small businesses.

PROS

• Exceptional support with context-sensitive support
• Uses AI effectively.
• Provides important business ideas.
• Better customer records
• Advanced analytics
• Process billable employee expense claims.

CONS

• The user interface can be better managed.
• No inventory assemblies.
• Time entries must be linked to projects.
• Read our Zero review
• Available at Zero.
• Check the price.
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• And.co
• And.co
• Basic though limited billing for freelancers
• 3.5 Good
• Bottom line:
• Fiverr’s And.co is a flexible, easy-to-use invoicing tool for freelancers selling services. Although larger businesses will need more features and flexibility.

PROS

• Easy to setup and use
• Flexible invoice scheduling
• Prepares detailed contracts and proposals.
• Homepages for projects, clients
• Good mobile apps

 CONS

• Just an invoice template
• Limited appropriation of receipts
• There are no product/service records with prices.
• Read our and.CO review
• Available at AND CO.
• Check the price.
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• Invoice logo
• From the receipt
• Basic billing tool purpose-built for small operators
• 3.5 Good
• Bottom line:
• Invoicly is a strong contender in the billing space. It lacks customization features, but has robust reporting and currency support functionality.

PROS

• A wealth of features even at the lowest paid tier.
• Supports multiple countries and currencies.
• Useful reports.

CONS

• No custom branding for the free version.
• Invoice customization could be better.
• Time and mileage tracking is minimal.
• Read our invoice review
• Available on receipt.
• Check the price.
• (opens in a new window)
• Sunrise logo
• sunrise
• Invoicing tool for freelancers and sole proprietors
• 3.5 Good
• Bottom line:
• Sunrise is a good choice for freelancers and sole proprietors who need to track income and expenses and invoice customers. It may also appeal to small businesses that need double-entry accounting but don’t need time tracking, robust reports, or full mobile access.

PROS

• free
• Good user experience and dashboard
• Supports invoicing, pricing and estimates.
• Good for invoicing

Bottom line:

• Invoice2Go is a decent billing and invoicing application that has a lot to like, but having its full range of features will cost you.

PROS

• Easy to use and understand.
• Invoice open notifications.
• affordable.

 CONS

• The cheapest edition has limited features.
• Optical Character Recognition (OCR) is lacking.
• Ambiguous billing structure.
• Read our Invoice2Go review
• Available on Invoice2go.
• Check the price.
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• Buying Guide: The Best Billing and Invoicing Software
• You can trust our reviews.
• Since 1982, PCMag has tested and rated thousands of products to help you make better purchasing decisions. Read our editorial mission (opens in a new window) and see how we test (opens in a new window).

Easy payment methods

About the world not beating a path to your door seems doubly true when it’s about people who owe you money. The fact is, if you don’t track payment for a service or product, your customers probably won’t rush to finish it themselves. This is especially true for small business owners or freelance operators. Fortunately, great billing and invoicing solutions can take a lot of the hassle out of the billing process, giving you more options to get paid and speed up your operations. This type of software helps you add more electronic payment channels and mobile payment networks that can make payments faster and easier for your customers. Other products specialize in helping you keep up with billing and invoicing tasks.

The type of business you run as well as your clients will factor into your choice of billing and invoicing solutions. Retail operations run on cash and credit payments, while service-based businesses and freelancers have special needs and can work with online payment solutions. For small to medium-sized businesses (SMBs), the ability to articulate the services offered as well as payment options and time in a professional manner is critical to getting paid quickly. Generating tax information, generating invoices, expense accounts, as well as automatic follow-up notices are valuable features for SMBs.

This is where billing and invoicing software comes in. The software provides you with the means to track your sales or services provided, who was billed, fees or charges applied, and when payment was received (or should have been received). but was not done) ‘t). It also provides a data path for you to record all this data in your other accounting and bookkeeping systems. In accounting terms, this workflow is part of Accounts Receivable. And while many small businesses still maintain these types of records and generate invoices using a spreadsheet or word processing application, there are many specialized software apps that can help you get the job done faster, more efficiently, and more efficiently. It can be done easily and with little effort. Best of all, many of them are cheap or even free to use.

In our reviews, we examined standalone invoicing and billing systems. We also took an in-depth look at the billing capabilities of some of the more comprehensive accounting systems of which the billing process is only one part. These systems also include business purchasing, inventory management, and general ledger accounting data. All of the billing and accounting systems we reviewed are delivered as software-as-a-service (SaaS) apps that reside in the cloud rather than being installed locally. So, all you need is a web browser and you’re in business.

More than sending a bill

Many of the billing systems we reviewed let you enter and record the initial sales transaction, which is a good place to start the billing process. In accounting terms, this is called “sales order entry” or simply order entry. Even if you just want to send a bill and receive payment, you still need to look at the order entry part of the system and determine how it works with the business you’re running. will do

Most fully-fledged accounting systems and many billing systems have an “order entry of sales” front end where you can key in the items or services you want to bill for. For the most part, these items or services need to be defined before you can use the sales front end. With most accounting systems, sales is integrated with inventory so that it is the point at which items and prices are defined. With a simple billing system, you would create these items, descriptions and prices as a separate process. Taxes, such as sales tax or value-added tax (VAT), are another place where billing-based systems differ from more robust accounting. Many accounting systems provide tax tables that will automatically calculate required sales tax, or they will integrate with a tax service app such as Avalara’s (opens in a new window) AvaTax. However, many billing systems omit such attributes and require you to enter the sales tax rate on each individual sales transaction.

Tracking cash flow

Another area to consider when choosing billing software is how you will be paid. For many years, accepting cash or checks was your only option, especially for small businesses. This is far from the truth these days. Credit cards are also considered an essential payment option, especially for small businesses. Fortunately, billing platforms include the ability to accept credit cards. There is always a charge for this, which is usually a percentage of the transaction as well as a per transaction or monthly fee. You must read the fine print carefully as this charge may be on top of the percentage fee charged by the original credit card processor. You need to decide if this type of charge is worthwhile. In many cases, it’s worth the price to access payment more or less immediately, which is tax-deductible as a business expense in any case. Some software vendors may also provide a customer portal where your customers can pay their invoices electronically via wire transfer or Automated Clearing House (ACH) transaction. Again, there is often a fee for this. But, as with credit cards, these fees are a business expense and can be useful in reducing or eliminating collections.

Finally, there is reporting. Good reporting capabilities are always something you should look for and billing software is no exception. Most users, especially small businesses, won’t need dozens of reports. But you’ll want to know which bills are outstanding and how long they’ve been outstanding. You want to be able to see your income flow at any time. You will have the ability to send customers past due notices and reminders when needed. Effectively managing your cash flow is one of the main reasons to use an invoicing app.

Last but not least, and related to reporting, is the ability to integrate your billing system with your back-end accounting system. Intuit Quickbooks has a lot of competition these days, so even small businesses need to make sure their billing system and accounting system can talk to each other effectively. If they don’t, these businesses can end up doing a lot of unnecessary manual entry.

The apps we’ve tested can provide multiple options for invoice templates. Customization comes through adding your company logo, specific font or branding identity artwork, as well as defining fields to suit your company and your customer’s needs.

Invoicing and billing software will ensure accurate and timely payments for small businesses. Here are some quick statistics that further explain why you need an invoicing tool for your business.

• 27% of small business owners have difficulty creating and sending invoices.
• Late payment of invoices could cause 440,000 UK small businesses to fail in 2022.
• Paper receipts cost between $1.9 and $3.9, while electronic receipts cost only $1.3.
• It takes an average of 60 minutes to process just 5 paper receipts.
• Invoicing software will solve all these and other invoicing challenges to streamline business processes. In this article, we’ll help you find the right one for your business by reviewing 18 top-notch invoice software for small businesses.

• Let’s start by looking at why you need invoicing software for your small business.

Why do small businesses need invoicing software?

Some businesses have an efficient paper receipt system with highly dedicated staff to keep everything running smoothly. However, no matter how good your team is, invoicing software will always work much better. Here’s why:

Why do small businesses need invoicing software?

Eliminates human error.

Human error and delay are almost inevitable when dealing with paperwork. Correcting these errors on your invoices can be expensive and time-consuming because you may have to wait longer before receiving payments.

Invoice software eliminates the risk of human error by allowing you to automate the entire invoicing process, from generating invoices to sending them to clients.

Invoicing software tracks all transactions to make tax collection easy and accurate and helps you generate error-free financial reports.

Allows invoicing from anywhere.

With a traditional paper invoicing process, you need to be in the office to generate invoices after going through several documents.

Invoicing software allows you to generate and send invoices from anywhere, whether you work in the office or remotely. Most are cloud-based, meaning you can create and edit them on your laptop or even mobile devices like smartphones if you can access the internet.

Automatic payment reminders

49% of small businesses find it difficult to process late invoice payments, but invoicing software can help make things easier.

Invoicing software is useful for recurring invoices as it ensures clients receive invoices on time and reminders for payment on due dates.

These automatic payment reminders can help prevent cash flow problems for your business by ensuring you always get paid on time.

Access to analytical tools

Invoice software can also help you improve business operations by giving you access to extensive data on your transaction history.

The valuable insight you get tells you where most of your business’s revenue is coming from and who your most valuable customers are.

With this information, you can focus your marketing strategies more on what promises to increase revenue for the business.

How to Choose the Best Invoicing Software for Small Businesses

Small businesses have different needs, so no one accounting software can fit all. In addition to business needs, other factors such as budget and ease of use are important when choosing a paid or free invoicing software.

Best invoicing software

Here is a detailed overview of factors to consider when choosing invoicing software:

Business requirements

Some businesses will only send a few invoices, while others will need to generate hundreds or even thousands of invoices each month.

While some software may allow you to generate unlimited invoices, others have a monthly cap or cannot handle many invoices. So, keep your specific requirement in mind when you decide to get the software.

In addition to capacity, you also need to evaluate your business operation and decide what type of software will work best for you. Some businesses will do well with accounting software that helps with bookkeeping and invoicing, while others need something that also provides project management solutions.

Budget your business

There are many free invoicing software solutions out there. However, if you’re looking for something to help you create custom professional invoices, you’ll pay anywhere from $5 to $50 per month.

A robust invoicing solution with a full range of features will cost more than a basic solution with just one or a few invoice templates.

Free invoicing software can still be sufficient for small businesses with a few clients because they only need to generate a few simple invoices each month.

Systems and Apps Integration

A typical business will already have a number of other systems, apps and tools that support various aspects of its operations,

Indy – Best overall

Receipts

Indy is the overall invoicing and billing software on this list because it ticks every box, from being easy to use to giving you a good deal with its low monthly charges.

Receipts are fully customizable as you can add your logo, add business information, choose a theme color and even add a personalized message for your clients. Indy also allows you to set up recurring invoices for your regular clients and automatically generate invoices using estimates from proposals.

Indie Invoices are highly detailed and will include everything you need to keep track of what’s owed and ensure prompt payment. You can also add tax rates on specific taxable items and exemptions.

Payments should also not be a problem when using Indie Invoices as the software accepts all popular payment options, including PayPal and Stripe.

Pricing

Indy will allow you to sign up for free and get a feel for the platform. Indy’s Free Plan gives you free unlimited access to all the basic tools you need to manage your business. Their paid plans will vary depending on whether you are paying monthly or annually. Plans start at $9 if you pay monthly and $6.75 if you pay annually.

Summary of key features

• Recurring invoices
• Automatic invoice generation from proposal estimates
• Tracks unpaid time.
• Monitor invoice status
• Integrated online payment
• Highly customizable invoices

 Fresh books.

Fresh books

Freshbooks offers a comprehensive accounting solution and would be perfect for any small business owner looking for something that does more than just generate invoices.

This software will provide you accounting solutions like journal entries and bank reconciliation. However, if you just want to focus on invoicing, their smallest plan should be perfect.

What many users love about Freshbooks when it comes to invoicing is that it allows you to create and send unlimited invoices. Plus, it automatically calculates the sales tax rate, making it easy to apply to your invoices.

Freshbooks has over 100 integrations and various time-saving automations built into its software. Customer service is also excellent as Freshbooks is available for round-the-clock support across multiple channels such as phone, email and social media.

Pricing

Freshbooks has a free 30-day trial package, meaning you have nothing to lose when you sign up. Their other packages range from $15 to $50, and you can also get custom pricing based on your specific needs and situation.

Summary of key features

• Automatic recurring invoices
• Unlimited customizable invoices.
• Invoice summaries
• Invoice payment tracking
• Automatic payment reminders
• Client Portal

. Zoho Invoice

zoho_invoice

If your business does a lot of international invoicing or you’re just looking for a tool that gives you great invoicing automation, Zoho Invoice is an unbeatable choice.

Zoho is a free cloud-based tool that allows you to create, edit and send invoices from anywhere and offers several great invoicing features. These features include customizable templates, and the software also provides other functions such as time tracking, estimate generation, and project management.

The free invoice software has a user-friendly and intuitive interface and offers round-the-clock support in multiple languages. In addition, it has at least 10 online payment gateways and supports more than 14 integrations.

Pricing

Zoho Invoice is one of the best free invoice software for small businesses. You won’t have to pay anything, but they have 1,000 invoices per year. But don’t worry, when you’ve exhausted your limit, you can talk to support and request a custom plan.

Summary of key features

• Scheduled and recurring invoices.
• Keeping track of expenses
• Built-in time tracker
• Scheduling work
• Multiple payment gateways
• Support for multiple currencies
• 14+ integrations
• Payment reminders
• 4. QuickBooks Online

Instant books

QuickBooks Online is a smart and easy-to-use billing and invoicing software that will work well for any small business. It will give you exceptional invoicing capabilities with convenient features like automatic sales tax calculation.

This software applies sales tax based on customer address and keeps track of all sales tax collected including their jurisdiction to make tax collection hassle free. Also, it allows you to manage all invoices from one place by providing access to both customer and sales management modules.

QuickBooks Online is best suited for fast-growing businesses because it provides the tools necessary to keep track of growing invoices. And you can expand its functionality by integrating other third-party systems and apps as it accepts more than 180 of the most popular systems.

bill.com

bill.com

Bill.com is designed for small businesses and companies looking for a simple billing and invoicing solution. This software focuses on making billing easy for small business owners. It gives you maximum control over your accounts payable to review and approve bills and send domestic and international payments.

Getting paid with Bill.com is always quick and easy, which should explain why over 120,000 small businesses are already using the software.

The software facilitates automated invoicing and payment reminders, contact management and multiple payment gateways such as credit/debit cards and PayPal.

Bill.com will also sync with your accounting software to simplify your accounting processes, such as book balancing and bank account reconciliation.

Pricing

Bill.com isn’t a free billing software, but the pricing is still pretty fair considering what it offers. Three plans are available, and prices range from $39 to $69 per month for single users. While all plans are feature-rich, the $69 plan is ideal for those who want to manage invoices and bills from one platform.

Summary of key features

• Auto Charge and Payment
• Custom invoices
• Recurring invoices
• Automatic payment reminders
• Status Tracking
• Automatic synchronization/reconciliation

Pruning

the crop

Harvest is the right invoicing software for small businesses looking for something that can help with invoicing, project management, time tracking, and reporting.

While Harvest doesn’t offer as many invoicing features as the other software options on this list, it still has all the basics you need to create, send, and track invoices. You can also use the software to create recurring invoices, send estimates, create reminders and manage employees.

Other things like project assignment, budget setting, and expense tracking make this tool extremely useful for any small business. And it will make invoice generation even easier for you by automatically using data collected from time and expense tracking.

Pricing

Harvest has a free 30-day trial that you can use without providing credit card information. After the trial ends, you can either use their free plan which includes all the basic invoicing features or Harvest Pro for $12 per month if you want to get more users and projects.

Summary of key features

• Recurring and Retained Receipts.
• Scheduling work
• Automatic payment reminders
• Thank you note
• Time and expense tracking
• PayPal/Stripe integration
• Account software integration
• Automatic invoice generation

Zip Boxes

Zip boxes

ZipBooks is a free-to-use invoice template that will be perfect for freelancers and startups looking for a simple invoicing template that they can quickly customize and send to different clients.

The software offers custom invoice templates based on your specific industry, and you can be sure they’ll always make a great first impression. Moreover, receipts also look clean and professional.

Users also get basic accounting functionality as they can easily keep track of paid invoices and total account receivables.

You can link the software to your bank account to keep all your financial reports up to date and use the reconciliation feature to instantly check your bank transactions from one central location.

Pricing

ZipBooks has three plans: Starter, Smart, and Advanced. The starter plan is free forever, while the Smart plan will be $15/month for 5 users, and the most advanced plan is $35/month and supports unlimited users.

Summary of key features

• Invoice Quality Score
• Basic accounting functionality
• Automatic payment reminders
• Recurring Bill Automation
• Scheduling work
• Customer feedback functionality
• Third-party tools integration (Slack, Google Drive, etc.)

Invoice Ninja

Invoice Ninja

Invoice Ninja is one of the best free invoicing software for small businesses. It will give you most of the functionalities you get from paid software, such as estimating, time tracking, and project management. Better yet, you can use the software forever for free with no hidden fees.

Invoice Ninja has some unique features like voice commands. This software will allow you to send invoices and perform other tasks with simple voice commands on the platform.

You can also use the software to accept online payments with a single click, set up auto-billing, create projects and brand invoices with any logo. Moreover, the software has excellent customer support, and they provide you with multiple ways to contact them.

Pricing

Invoice Ninja has a free forever plan that will give you access to various features like professional invoicing and auto billing. However, they also have two other paid plans for those who want even more advanced features: the $10/month Ninja Pro plan and the $14/month Enterprise Bridge.

Invoicer

Receipt

Invoicera is a powerful online billing and invoicing software for small businesses. It is designed for companies to automate their processes and communications. In addition to online invoicing, Invoicera offers recurring billing, time tracking, and expense management.

You can track both accounts receivable and payable with Invoicera in a single dashboard, which is extremely useful for the smooth operation of your business. Although you will still need different accounting software for complete bookkeeping, it takes care of the essential aspects.

Invoicera offers 100% XHTML customizable invoices, and it allows you to track expenses and staff time by project and easily add them to your invoices. Therefore, you can quickly tell where your money is going and staff productivity levels.

Users will also find the credit memo management features very useful as it helps keep track of credit memos and automatically adjust affected accounts.

Pricing

Invoicera will allow you to try their services for free for 15 days. After that, they have 4 pricing plans: Starter, Pro, Business, and Unlimited. The Starter plan is free but only supports three clients and one admin. Other plans cost between $15 and $149.

Summary of key features

• 100% customizable invoices
• Payable/Receivable Management
• Auto Billing
• Time tracking
• Cost management
• 60+ enterprise integrations
• Credit Note Management

Time tracker

Time tracker

Time Tracker is an invoicing software designed for professional service firms. If you run a law firm, are an accountant, or an engineer, this is one of the best invoicing software for you because it offers industry-specific solutions.

This software includes powerful features that will ensure you get value for every minute you spend offering your professional services, as it accounts for all your billable hours.

You can also use the software to manage employees in your firm as it has easy-to-use and reliable employee management features such as facial recognition and GPS tracking. Moreover, there is also a client portal which will be very useful for client management.

With the inclusion of an auto reporting function, you can receive all reports directly to your email. And it can integrate with popular accounting software like Quickbooks to let you do everything from one platform.

Pricing

You can try TimeTracker for free for 14 days, and there are 3 paid packages: TimeTracker, TimeTracker + Blog, and LaBlity. The Time Tracker plan costs $6 per month per user and has a $10 base fee while adding billing functionality will cost you $10/month per user and an $18 monthly base fee. The LawBillity plan doesn’t have a basic fee, but each user pays $24 per month.

Summary of key features

• Auto reporting
• Management of employees
• Late payment rules were formulated.
• Popular accounting software integration
• Keeping track of billable hours
• Client Portal

Zero

Zero

Xero is accounting software for small businesses designed to be used from any location. It offers comprehensive accounting solutions and not just invoicing as users can pay bills, claim expenses and contact banks from one platform.

Accounting software will be equipped with all the basics you need to ensure a smooth accounting process. These include customizable invoice templates, automated reminders, automated data capture, and online payment solutions.

You can also track your inventory and keep detailed records of tax status, purchase costs and transaction details. And it comes with an easy-to-use dashboard that makes invoice monitoring hassle-free.

On top of all this, Xero offers strong security features for shared invoices, such as two-factor authentication and a multiple authorization model.

Pricing

Monthly plans range between $22 and $47, and the right plan depends on the number of invoices, bills and users. Plus, Xero will let you try their platform for free for 30 days before deciding which plan is best for your business.

Summary of key features

• Inventory management
• Integration of third-party solutions
• Customizable templates
• Automatic reminders
• Online payment options
• Multiple approval model

 Wave

the wave

Wave is another easy-to-use software that will allow you to create and send invoices for free. Also, it will enable you to generate, review and send invoices on the go through their mobile app which is available for both Android and iOS devices.

This software provides customizable invoices that will save you the effort of creating invoices from scratch and will ensure that you get paid on time. After sending invoices, you also get a notification when the client views them. The app will notify you when payments are made and notify you of outstanding invoices.

Keeping track of your daily expenses should be easy with Wave. Software you.

Sage Intact

Sage Intact

Sage Intact is more than just invoicing software as it will offer a comprehensive accounting solution for your small business. The software will help increase the efficiency of accounting teams and ensure that your business gets paid faster.

Sage Intact seems to be more suitable for e-commerce businesses as it easily integrates with most online retailers. Also, it works closely with top online retailers to automate the process and ensure a smooth and fast payment process.

The dashboard is highly customizable to give users an easy time. And you’ll also have access to customized reports and granular insights into invoices.

The software will communicate effectively with your CRM to give you a clear view of your orders, sales and quotes. In addition, you can view real-time customer history, including their payment methods, and manage customer communications by making it more organized.

Pricing

The software does not display its pricing information on the website. However, it is available upon request. Also, you can talk to the Sage team and tell what you want so that they can give you a customized package and deal.

Summary of key features

• Recurring invoices
• Effective CRM interactions
• Real-time customer history
• Granular invoice insights.
• Customized reports

Bright Pearl

bright pearl

Bright Pearl is a retail software designed to manage invoices for active vendors. It integrates several sales and accounting tools so you don’t need to invest in additional tools to automate these business processes.

Their automated accounting module reduces the time and effort you have to devote to manual accounting processes such as bookkeeping. This module keeps track of bookkeeping entries and receipts and stores all important data required for reporting.

Accounting and financial management tools give you real-time financial insight for your business as you can easily monitor purchases, inventory and sales.

Bright Pearl allows you to automate invoicing and generate automated reports to monitor the health of your business finances.

Pricing

Brightpearl has a free starter plan that is free forever with no hidden fees or monthly charges. Their other plans start at around $15 and go up as you get more features and add users.

Summary of key features

• Automated invoicing
• Automatic report generation
• Marketplace Connections
• Automated accounting
• Centralized inventory management
• Real-time financial data
• Automatic payment reminders

Free agent

Free agent

If you’re just looking for invoice templates you can quickly customize and send to your clients, FreeAgent is the perfect tool.

Invoicing software has unlimited, customizable invoices, and stands out from the crowd by presenting professional invoices that will make a good impression.

In addition to their invoicing solution, FreeAgent also allows you to generate some simple reports for essential metrics such as unpaid invoices and sales tax.

FreeAgent supports multiple languages and currencies. In addition, it works with most standard online payment gateways, including PayPal and Stripe, to ensure easy invoice settlement.

Pricing

FreeAgent has several plans, and pricing will depend on whether you’re a sole trader, a partnership, or running a limited company. However, prices typically start at around $12/month. Also, all categories have a free starter plan if you have a business account with certain banks.

Summary of key features

• Customizable professional invoices
• Unlimited receipts
• Multi-currency support
• Multi-language options
• Sales tax reporting
• Automatic payment reminders

Tipplety

A triplet

Tipalti offers some of the best invoicing software programs for high earners. If you are looking for a premium invoice management service and are willing to pay the required extra, Tipalti should serve you well.

The software offers fully integrated accounts payable processing, which is what many customers use it for, but will still have many other invoicing and billing features.

Tipalti allows for automated invoice capture, processing, approvals and reconciliations to ensure you get paid quickly and efficiently without much work. Plus, hardly any data entry is required as it uses advanced data extraction and OCR to record everything automatically.

You can use the software to intelligently track invoices, bulk invoice payments and route approvals.

Pricing

Tipalti offers highly technical and comprehensive accounting solutions, so you should be prepared to pay more to get their comprehensive solutions. Prices start at $149/month, and the more features you want to add to your plan, the more you’ll pay.

Summary of key features

• Unlimited, customizable invoices
• Advanced data extraction

Square Invoices: The best invoicing software for Square users

Square is a merchant services provider with no monthly fees, making it a great choice if your business processes less than $10,000 in credit card transactions per month or if you’re using other Square services. . Square Invoices, included in your free Square account, lets you submit multi-package estimates and send contracts with estimates.

• The Square logo that links to the Square homepage in a new tab.
• Overall Score: 8.62 out of 10

• Free invoicing software
• There are no monthly fees for credit card and Automated Clearing House (ACH) processing.
• Easy to set up
• Receipt of milestones for completion of the billing project
• Basic invoicing features cannot track time and expenses.
• Businesses with more than $10,000 in monthly transactions can likely find a cheaper credit card processor.
• Plans and pricing
• free
• Plus: $20 per month for additional invoicing features like custom fields and multi-package estimates

Additional fees

• Bills paid online: 2.9% plus 30 cents per transaction
• Tap, Dip and Swipe Payments: $2.6% plus 10 cents per transaction
• File payment on card: 3.5% plus 15 cents per transaction
• ACH Payments: 1% per payment—maximum $1 per transaction
• Read our Square Invoices review
• Square is perfect for this.
• Standout Invoicing Features
• Expert opinion

ZipBooks: Best invoicing software with basic accounting features

ZipBooks provides a template that you can customize with your logo before entering your sales information. Although not as customizable as some other software, invoices look good and provide a good first impression to your customers. You need a free subscription to create, send and track invoices for an unlimited number of users.Overall Score: 8.25 out of 10

• Creating invoices is very easy.
• Unlimited users with free plan
• A/R report shows unpaid invoices.
• The free plan has limited customization in the invoice.
• The free plan does not reserve products and services for future billing.
• The free plan includes only one user.
• Plans and pricing
• Starter: Free forever
• Clever: $15 per month for five users
• Sophisticated: $35 per month for unlimited users
• Read our ZipBooks review
• Perfect for zip boxes.
• Standout Invoicing Features
• Expert opinion

Time Tracker: The Best Invoicing Software for Professional Service Firms

• TimeTracker by eBulity offers lawyers, accountants, engineers, and other professional service firms an integrated invoicing option with powerful time tracking features. It makes sense for professional service firms to combine these functions because billable hours are the primary item on your invoices. There is a 14-day free trial of the platform, no credit card required.
• Time Tracker logo.
• Overall Score: 6.77 out of 10

• Track invoice vs. writing hours.

Includes employee management features like GPS tracking and facial recognition.

• Contains the client portal.
• Expensive for firms with many employees.
• Receipts are not as pretty as other options.
• Requires integration with third-party software for accounting.
• Plans and pricing
• Time Tracker: $7.50 per user per month plus a $12.50 monthly base fee
• Time Tracker + Billing: $12.50 per user per month plus a $22.50 monthly base fee
• LawBillity: $30 per user per month with no core fees
• Save 20% if you pay annually. Try it free for 14 days without a credit card.

• Read our eBulity Time Tracker review
• Perfect for a time tracker.
• Standout Invoicing Features
• Expert opinion
• How We Evaluated Invoicing Software
• Choosing invoicing software requires careful consideration of the features you need. We considered four categories in reviewing the software listed here.

• malfunction
• Price: 15%
• Customization: 20%
• Invoicing Features: 30%
• Bookkeeping System Integration: 35%
• Breakdown
• Pricing
• As required
• Invoicing Features
• Bookkeeping System Integration
• 15%
• Pricing
• 20%
• As required
• 30%
• Invoicing Features
• 35%
• Bookkeeping System Integration
• *Percentage of total score

The bottom line

With these seven best invoicing software for small businesses, we hope you’ll be able to choose an invoicing software that fits your business needs. We have offered free and paid options with different features. To decide, we recommend that you consider your business’s invoicing and information needs and potential integration with existing software or migration from legacy systems.

Final remarks

Invoicing software is a great addition to your business because it makes billing and invoicing a simpler task that won’t take up much of your staff’s time.

However, in order to enjoy the many benefits of using invoicing software, it’s important to make sure that the one you choose is suitable for the specific needs of your business.

See how much invoice software costs monthly, its features, and whether it will do more for your business than just create and send invoices.

Also, consider integrating with other tools you’re already using to streamline business operations. Software that integrates with your other sales, marketing, and accounting tools will serve you better.

Finally, the list above has something for everyone. Whether you’re a freelancer or small business looking for a free forever like Zoho Invoice or prefer a premium tool like Tipalti, there’s software to match your specific needs. Indy offers the best solution for freelancers due to its low cost and helpful features.

Frequently Asked Questions (FAQs)

• What is the best billing software for small business?
• What is the easiest invoice app to use?
• What are some benefits of billing software?
• Is Zoho Invoice really free?
• What is the cheapest invoice app?
• Is invoicing software secure?